Presentation Capture

5 easy steps to capturing your presentation.
Read the Guide Choose a day Prepare your presentation Upload your presentation Book a time slot
Congratulations on deciding to have one of your presentations captured. Our goal is to help you deliver an Oscar-winning performance that will engage, inform and impress a virtual audience. Users of your published presentation can view the whole presentation or dip into it at will, viewing slides of particular interest and watching you speak to them.
This guide will take you throught the steps and options available for a successful capture session. Once you've completed the guide, please complete the remaining steps to confirm your Presentation Capture session. The questionnaire at step 4 covers some of the action points covered in this guide. As well as the presentation, it will give us the information we need for the smooth recording and publishing of your presentation and will help address any potential problems well in advance of the day.
If you are planning to give a talk without using slides then please make sure you read the Talk only section.
We have 1 hour to record your presentation plus a Q&A session and a Talking Head if you've requested them. This means we have to be very organised with a clear plan of action that requires us both to know exactly what is required.

Getting started: what you need to do in advance

You probably already have a slide presentation that you plan to use. That's fine. A couple of points though that we ask you to consider: please try and move sequentially through the presentation. Our system is not designed to record slides shown out of sequence. If you really need to refer back to a slide, please let us know in advance and we'll try and find a solution.
As users can view your slides as they please, you may like to consider nesting your slides to make topics clearer and easier to navigate. This can be easily done when you upload the presentation.
Ideally, try to speak for 30 seconds to 2 minutes per slide. Obviously, there may be times when you wish to show a short series of slides that require little comment. Please bear in mind that in the published version, users may want a little more time to view the slides.
Slides with a lot of text and a long narrative can become visually dull. We can annotate slides to highlight text on the slide to match the dialogue in post-production. Better though is to split the slides and talk for a shorter time if possible.
You can, if you wish, add a narration or aide memoires to the notes section of each slide. These will displayed to you during the presentation.
Please remember that every slide should appear with a title when you click the presentation outline tab. These are used to create the interactive menu.
When you send us your presentation, we ask you to provide additional information about yourself that will be included below the captured video in the presentation side panel. This information is important as it helps give credibility to the presentation and offers a way for the audience to ask questions by email.
Finally, if you have any video or audio clips embedded in your presentation then please let us know using the upload form as these will have to be added later as part of the post-production process.

Capturing your presentation

When you arrive, we will spend a few minutes explaining how the session will run and giving you time to familiarise yourself with the room and the equipment. Your presentation will be ready for you. It will be loaded onto a laptop mounted on a lectern. The slides will be projected on to a screen to simulate as far as possible a live performance. You will be given a wireless slide clicker, which will enable you to progress the slides as you speak without interruption.
For sound, we will give you an unobtrusive wireless lapel microphone. This means that you can turn around - although not recommended - without losing sound.
When recording you should look at the camera unless there is an invited audience in the rooom. If this is the case, just deliver the presentation as normal. If at any time you make a mistake then we can stop and you re-record that slide. Generally speaking though it is best if possible to record in one take. Such recordings tend to be more natural and spontaneous even if there are one or two stumbles.

Giving a talk without slides

If you're planning to give a talk or lecture without slides then no problem. Just deliver the talk as normal and we will capture the whole presentation. After the event, we will send you a link to view the video. If you wish, we can then split the lecture into small topic-based video segments using a simple online form. This will enable the user to navigate easily through your presentation topic-by-topic.

Working with a co-presenter

You can share delivery of your presentation with another presenter. However, only your details as principal presenter will appear although you may choose to verbally introduce your co-presenter. Your co-presenter will wear their own lapel microphone and should take your place behind the lectern whilst they speak.

Using a whiteboard

You can use a whiteboard at any time to enhance your presentation. The whiteboard content will be captured electronically using special pens. It is then inserted,together with your narration, as a new slide in your presentation.

Adding a discussion or Q&A session

As with any live presentation, there is the opportunity to run a Q&A session at the end of the presentation. If you have chosen this option, then you will have given us a list of questions that are commonly asked and that you would like to answer. Once you have finished the presentation, we will ask you the questions in sequence that you have listed. Answers will be recorded on camera and should be brief and to the point.
Alternatively, you can have a post-presentation discussion with any invitees to the presentation. Questions and the ensuing discussion will be recorded but should be kept brief for clarity.
In post-production, we will create a Q&A slide at the bottom of the presentation. On clicking the slide, users can select a question of interest and view your response.

Adding resources and presenter information

You can add additional resources to your presentation that users might find useful. These may be files or web links. Add up to 6 resources when you complete the questionnaire. We will then create a Resources tab at the top of the presentation that will list the files or web links you've provided.
To the side of the presentation and underneath the video, we give your name and position plus the name of the company. In addtion, users can click on a More Info button. This will show them a short biography if you've provided one. If you've chosen to display your email address then users have the opportunity to send you an email about the presentation.

Recording a promotional Talking Head

Persuading users to view your presentation can be a challenge. To make things easier, we can record a two-minute Talking Head for you after the presentation. This involves sitting in front of a blue screen and talking to camera about the presentation. Two minutes in filming is a long time! You may find anything from 30 seconds to 2 minutes is enough to get your message across. Generally, we recommend having no more than 3 things that you want to say and being clear about the sequence. To help you, we can pose a question such as "What's special abut the presentation and why should I view it?" This can be a useful trigger to get you started. The key is to engage with the camera, be relaxed, and clear what you want to say.
In post-production, we'll add subtitles to the Talking Head and send you the final video mp4 file with your presentation. You can post the Talking Head to YouTube to promote the presentation and place it on your website. Alternatively, we can host the video for you together with your presentation.

Publishing and CPD

Once we've created the interactive presentation for you, you then have various options as to how it might be published. By default we enable both a desktop Flash version and a mobile HTML5 version. This means that your presentation can be viewed on virtually every device. We can host the publication for you and provide you with a link that will open a browser page full screen when the link is clicked. Alternatively, we can supply you with a zip file containing the presentation for you to host on your website.
If you presentation is being used as a learning activity for Continuing Professional Development (CPD) then we can provide you with a Tin Can or SCORM version that can be incorporated into a Learning Management System (LMS). Should you not have an LMS then we can publish the presentation to our own LMS at knowledge.reach22.com and record and accredit learner success on your behalf. If you select this option on the questionnaire then we will be in touch to explain how it works.

Going further - engaging with your virtual audience

Whether you choose the CPD option or not, you may wish to take advantage of opportunities to follow up with users who have viewed your presentation. If we host the presentation for you within our Knowledge Zone, you will have access to your users to send out announcements, email individual users, run a forum, chat with users, and run follow-up webinars. You can also add additional presentations and resources.